COVID-19: Information for Staff | Brown School at Washington University in St. Louis
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COVID 19: Information for Staff

During this global public health crisis, Brown School staff will be asked to support our core academic and research missions in new ways. We thank you for stepping up in this time to help us keep the academic and research mission of the school moving forward.  Please know, however, that our first priority is the health and safety of all members of our community.

To stay informed, pay attention to your email and check for additional updates at the university coronavirus website.

The information below is grouped into sections:

CoMing TO CAmpus
REMOTE WORK And Flexible Schedule RESOURCES
MENTAL HEALTH
RESOURCES FOR RESEARCHERS
HIRING FREEZE
PROCESSING INVOICES AND DISBURSEMENTS
ANSWERING STUDENT QUESTIONS

COMING TO CAMPUS

Through the fall, the majority of staff members will continue remote work and should NOT come to campus. 

For those that have a need to come to campus and have permission from their supervisor, this staff guide will be helpful in understanding the new public health protocols in place.  Keep in mind, you will need to schedule your visit through Calendly.  

This FAQ for Staff about coming to campus will also be helpful. 

If you have any questions about your work, working remotely, etc., please be in touch with your supervisor or Siomari Collazo-Colón, who is working through HR questions at this time. Also, please note that the university is now offering additional sick time options related to COVID-19.

REMOTE WORK and FLEXIBLE SCHEDULE RESOURCES

A webpage has been created containing technology resources and guidance to help ensure faculty and staff can perform essential functions while working remotely: Telecommuting During COVID-19 Guidance.

As well, the university recognizes the need for employees to make adjustments to their normal work schedules during this time to care for family and children. If you wish to learn about flexible work accomodations, more information can be found here. Please also contact your supervisor. 

MENTAL HEALTH

We appreciate that our staff members have full lives outside of work. In this pandemic, you may also now be suddenly full-time caretakers for children, parents, neighbors or others that may be unable to care for themselves --- while also fearing for your health. Adding to this a new work paradigm can be very stressful.

If you desire resources to help you through this time, please visit Mental Health Guidance for Managing Anxiety, a site created by Assistant Professor Ryan Lindsay to help the Brown School community. WashU Human Resources has also launched a well-being web portal while the university’s COVID-19 policies remain in place. Programs include wellness and mindfulness Zoom sessions, mental health support including the employee assistance program and resources for coping, online learning opportunities, and a special “Care and Connection” kit, which allows employees to send messages of hope and gratitude to colleagues.

RESOURCES FOR RESEARCHERS

For those staff members working on research projects and grants, we recommend that you or your supervisors talk with your agency program and grant officers, and check information from the Office of the Vice Chancellor for Research as you and your teams move forward.

HIRING FREEZE AND Staffing

A hiring freez continues for the Danforth Campus and the Central Fiscal Unit (CFU). Offers that have been made will be honored, but no new offers should be made without approval from the provost or executive vice chancellor and chief administrative officer. This applies to student workers as well as new employees. Some furloughs or reduced hours have also been enacted for Brown School staff.

If you have questions  or would like to discuss possible exceptions to the hiring freeze, please contact Siomari Collazo-Colón, as she is handling Brown School HR issues.

PROCESSING INVOICES AND DISBURSEMENTS

During remote work: Use the standard Finance Office forms (found on Inside Brown) in conjunction with receipts, when requesting services and/or reimbursements through the Finance Office. Once completed, please save the entire document (form plus receipts) into one PDF document and submit via email to Brown-Finance@email.wustl.edu. This will aid efforts to provide timely and accurate processing of your requests.

ANSWERING STUDENT QUESTIONS

Students may not be following all the messages that we have sent and may have questions about access to campus, housing, student worker jobs and many other resources they utilize regularly as a member of the Brown School community.  It is our responsibility to be a support to them and guide them through these uncertain times.

Student Frequently Asked Questions may be a helpful resource for you to share. It is updated as new questions and information become available.

If a student has a question that the FAQ does not address, please see the following guidance:

  • For questions about individual courses, suggest they reach out to the instructor directly.
  • For student support, have them contact their Academic Advisor and/or Danielle Bristow at  danielle_bristow@wustl.edu.
  • For Field Education, contact their Field Advisor or Jenni Harpring at  jharpring@wustl.edu. We have also created a dedicated COVID-19 Field Education page.
  • For student worker hours, suggest they contact their current supervisor.
  • For all other university policies in light of the COVID-19 outbreak, visit https://emergency.wustl.edu/